Accessibility Statement for Archibus (Website)

Website accessibility statement inline with Public Sector Body (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018

This accessibility statement applies to: https://uedinburgh-uat.iwmsapp.com/archibus/  

This website is run by the University of Edinburgh. We want as many people as possible to be able to use this application. For example, that means you should be able to: 

  • Use the website without encountering any flashing, scrolling or moving text 
  • Access the website on a mobile device 
  • Use the site in landscape or portrait mode 
  • Use assistive technologies, such as ZoomText and TextHelp, with the website 

We’ve also made the website text as simple as possible to understand. However, some of our content is technical, and we use technical terms where there is no easier wording, we could use without changing what the text means. 

Customising the website 

AbilityNet has advice on making your device easier to use if you have a disability. This is an external site with suggestions to make your computer more accessible: 

AbilityNet - My Computer My Way 

With a few simple steps you can customise the appearance of our website using your browser settings to make it easier to read and navigate: 

Additional information on how to customise our website appearance 

If you are a member of University staff or a student, you can use the free SensusAccess accessible document conversion service: 

Information on SensusAccess 

How accessible this website is 

We know some parts of this website are not fully accessible: 

  • Some error messages are in a pop-up format and could provide clearer information on how to resolve the error 
  • Users are not warned about arising pop-ups or links opening a new window 
  • Customisation is limited 
  • Some colour contrasts do not meet minimum requirements 
  • Links are not underlined by default 
  • Links do not always have meaningful hypertext 
  • Some content may overlap or is cut with magnification  
  • Users may need to scroll horizontally 
  • Some information is conveyed in colour only 
  • Not all content is accessible by keyboard 
  • There are keyboard traps 
  • There are no skip navigation links 
  • Keyboard navigation does not always follow a meaningful sequence 
  • Headings are not always used and heading levels are skipped 
  • The contrast of keyboard focus indicator is sometimes low 
  • Dragging function does not have a keyboard alternative in some cases 
  • Compatibility with screen-readers (such as JAWS) may be limited 
  • Navigation by voice (using Dragon) may be limited 
  • Not all non-text content has suitable alt text or text description 
  • Tooltips may not be shown when navigating by keyboard or by assistive software   
  • There is a time limit and users can be logged out automatically 
  • Compatibility with mobile devices (their accessibility and customisation features) is limited 

Feedback and contact information 

If you need information on this website in a different format, including accessible PDF, large print, audio recording or braille: 

  • Postal Address: 9 Infirmary Street, Edinburgh, EH1 1NP  
  • British Sign Language (BSL) users can contact us via Contact Scotland BSL, the online BSL interpreting service. 

We’ll consider your request and get back to you in 5 working days. 

Reporting accessibility problems with this website 

We are always looking to improve the accessibility of this website. If you find any problems not listed on this page, or think we’re not meeting accessibility requirements, please contact:

  • Postal Address: 9 Infirmary Street, Edinburgh, EH1 1NP  
  • British Sign Language (BSL) users can contact us via Contact Scotland BSL, the online BSL interpreting service. 

We’ll consider your request and get back to you in 5 working days. 

Enforcement procedure 

The Equality and Human Rights Commission (EHRC) is responsible for enforcing the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018 (the ‘accessibility regulations’). If you’re not happy with how we respond to your complaint please contact the Equality Advisory and Support Service (EASS) directly: 

Contact details for the Equality Advisory and Support Service (EASS) 

The government has produced information on how to report accessibility issues: 

Reporting an accessibility problem on a public sector website 

Contacting us by phone using British Sign Language 

British Sign Language service 

Contact Scotland BSL runs a service for British Sign Language users and all of Scotland’s public bodies using video relay. This enables sign language users to contact public bodies and vice versa. The service operates from 8.00am to 12.00am, 7 days a week. 

Contact Scotland BSL service details 

Technical information about this website’s accessibility 

The University of Edinburgh is committed to making its websites and applications accessible, in accordance with the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018. 

Compliance Status 

This website is partially compliant with the Web Content Accessibility Guidelines (WCAG) 2.2 AA standard, due to the non-compliances listed below. 

The full guidelines are available at: 

Web Content Accessibility Guidelines (WCAG) 2.2 AA standard 

Non accessible content 

The content listed below is non-accessible for the following reasons. 

Noncompliance with the accessibility regulations 

The following items to not comply with the WCAG 2.2 AA success criteria: 

  • Information, structure, and relationships conveyed through presentation cannot always be programmatically determined or are available in text
  • There may not be sufficient colour contrast between font and background colours especially where the text size is small
  • Text cannot always be resized without assistive technology up to 200 percent without loss of content or functionality
  • Some pages require horizontal scrolling and some content is cut from different magnification levels
  • Pop ups appear without the user being alerted when the user interacts with an item and some links may open new tabs or windows without warning
  • When an error is automatically detected and suggestions for correction are known, there are not always suggestions on how to resolve the error
  • Not all content may be robust enough that it can be interpreted by a wide variety of user agents, including assistive technologies e.g. Frames do not always have an accessible name, buttons do not always have discernible text, form elements do not always have labels, select elements do not always have an accessible name and ARIA commands so not always have accessible names.

 The majority of the application is out with our control and we are working with the suppliers to address the issues listed above by April 2026. At this time, we do not believe any issues are within our control. 

Disproportionate burden 

We are not currently claiming that any accessibility problems would be a disproportionate burden to fix. 

Content that’s not within the scope of the accessibility regulations 

At this time, we believe no content is out with the scope of the accessibility regulations. 

What we’re doing to improve accessibility 

The majority of the application is out with our control and we are working with the suppliers to address the issues listed above by April 2026. At this time, we do not believe any issues are within our control. 

While we are in the process of resolving these accessibility issues, we will ensure reasonable adjustments are in place to make sure no user is disadvantaged. As changes are made, we will continue to review accessibility and retest the accessibility of this website. 

Preparation of this accessibility statement 

This statement was prepared on the 10 April 2025. It was last reviewed on the 10 April 2025. 

The website was last tested on April 2025. The testing was carried out by Disability Information Team at the University of Edinburgh using both automated and manual methods. The site was tested on a PC, primarily using Microsoft Edge alongside Mozilla Firefox and Google Chrome. 

Recent world-wide usage levels survey for different screen readers and browsers shows that Chrome, Mozilla Firefox and Microsoft Edge are increasing in popularity and Google Chrome is now the favoured browser for screen readers: 

WebAIM: Screen Reader User Survey 

The aforementioned three browsers have been used in certain questions for reasons of breadth and variety. 

We ran automated testing using AXE browser extension (for Google Chrome) and then manual testing that included: 

  • Spell check functionality; 
  • Scaling using different resolutions and reflow; 
  • Options to customise the interface (magnification, font, background colour, etc); 
  • Keyboard navigation and keyboard traps; 
  • Data validation; 
  • Warning of links opening in new tab or window; 
  • Information conveyed in the colour or sound only; 
  • Flashing, moving or scrolling text; 
  • Use with screen reading software (for example JAWS); 
  • Assistive software (TextHelp Read and Write, Windows Magnifier, ZoomText, Dragon Naturally Speaking, TalkBack and VoiceOver); 
  • Tooltips and text alternatives for any non-text content; 
  • Time limits; 
  • Compatibility with mobile accessibility functionality (Android and iOS); 
  • Any drag functionality and alternatives; 
  • Consistent help function; 
  • No need to re-enter data already submitted; 
  • Any cognitive tests

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